How To Optimise The Workplace To Increase Employee Productivity

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One of the keys to maximising employee productivity is to change how your office feels.

As an employer, you want to do all that you can to make sure that your employees are in a comfortable and practical working environment. Because if they’re not, then they will most likely be less effective in their day-to-day tasks, no matter how much motivation or enthusiasm they have for their job description. 

To prevent this from taking place, there are a couple of things that you can do within your power as a business owner or manager to help boost efficiency among staff members so everyone benefits from the process.

Make Sure The Office Is Clean At All Times

One of the most overlooked factors in terms of making sure workers are comfortable is keeping the entire office clean at all times. 

It doesn’t matter if people have new chairs, free lunches, and air condition units, none of these things is going to lead to any type of increased productivity until you address the most basic problem all offices have – dirt and rubbish accumulating from a typical workday. 

Getting the office clean doesn’t have to be difficult. The best way to do it is to hire a cleaning company that specialises in office spaces. The great thing is that whether it’s commercial cleaners in Sydney or ones in Melbourne, doing this means that you’ll get professionals who understand the layout of office facilities and the cleaning methods it takes to properly clean them. 

This is especially important when it comes to sanitising the water fountain and break room areas, as well as bathrooms and locker rooms.

Make Sure Your Office Has Adequate Lighting

A factor that can have a major effect on how productive employees feel is the lighting in the office. 

If your workplace has lights that are too bright, then they will wear down workers and lead to various levels of eye strain. On the other hand, if the lights are not up to par as well, this could cause people to become tired more easily.

One way to make sure you don’t fall into either category is by doing what’s called ‘daylighting’ your commercial space. By doing this, all workers will be able to see everything with clarity no matter where they are working inside because it will allow natural lighting from outside to come pouring in throughout the day.

For example, if you have a warehouse, then try having as much glass as possible. This way those working inside will feel the benefits of the sun on their bodies and be able to conduct regular tasks with ease.

You Need To Have Comfortable Seating 

Not all seats are created equal when it comes to office furniture. This is because some chairs are better designed for specific tasks than others, which may be due to focusing more support on either the legs or backside. 

Furthermore, no two people have exactly the same body structure either, which means that one size may fit all when it comes down to sitting in an office chair isn’t going to cut it when you’re dealing with your staff.

It’s best to take steps to address the way that each person’s body is put together, not just by having them fill out health questionnaires but also by consulting ergonomic experts in the field who can show you how to approach seating arrangements in an office environment where comfort and function go hand in hand. 

This goes back to making sure that employees are physically able to work at maximum capacity at their desks, which is something you want them focusing on instead of worrying about whether or not they feel comfortable while doing so.

The Layout Of Your Office Should Promote Communication 

When workers spend hours on end cooped up alone inside their cubicles, they tend to lose the feeling of teamwork and camaraderie. This is because they don’t interact with co-workers the same way they would if they were all stationed in open spaces which promote more social activities among staff members.

Additionally, you want to make sure that the layout of your office is conducive to everyone being on equal footing when it comes down to giving out instructions for specific tasks or sharing information about projects that need attention pronto. 

That means having information readily available so it’s easy for each person to see what’s needed from them at any given moment without wasting time on unnecessary trips throughout the facility.

Make Sure Your Office Has A Supportive Atmosphere

As much as you want your workers to be comfortable while on the job, they also need to feel that their ideas are being heard too. This means creating a supportive environment where staff members can share concerns or suggestions for change without fear of negative repercussions.

If you want to take this factor seriously, having regular meetings with everyone involved so they know exactly what direction is being taken in terms of company policy is imperative. It’s not enough just to leave memos on desks now and again stating changes that are taking place.

Make Sure You Have A Decent Air Quality Within Your Facility

Another important factor to take into consideration when it comes to putting together a worker-friendly office space is making sure that there’s fresh air always available. 

In some situations, poor ventilation could be the cause of people feeling as if they have motion sickness throughout the day, which is obviously going to affect their productivity levels negatively. 

This doesn’t mean that you need a brand new HVAC system installed overnight but rather taking steps with small changes such as leaving fans on or asking your staff members about whether certain areas feel warmer than others.

Don’t Forget About The Surrounding Area

Just because employees are inside your office doesn’t mean that they can’t have access to things like parks or other outdoor activities. 

After spending so much time cooped up in the workspace, it’s important to get outside every once in a while for some fresh air and scenery, which will keep everyone feeling more alive and energetic when they need to be working at their best. This break helps with concentration.


Your employees need more. They need you to show them that you care about them on a more fundamental level, whether this means hiring a commercial cleaning company, filling out health questionnaires, consulting experts on seating arrangements, or having regular meetings regarding improvements that could be made within the company. 

Once people feel comfortable with themselves and what’s going on around them, then productivity will increase exponentially.

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